Effective Date: December 11, 2025
Version: 1.0
Welcome to Talent-Ray. Your privacy is important to us, and we are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, and safeguard your information when you use our HR evaluation platform.
1. Data Controller
Talent-Ray
Email: contact@talent-ray.com
2. Information We Collect
2.1 Registration Data
- Name and email address
- Password (stored using bcrypt encryption)
- Social login tokens (Google/Microsoft/LinkedIn) - session only
- IP address and user agent (retained for 90 days)
2.2 Assessment Data
- Test responses and answers
- AI-generated evaluation scores
- Test session data (timing, completion status)
- Video recordings during proctored tests (with explicit consent)
- Anti-cheat violation screenshots (retained for 90 days)
2.3 CV/Resume Data
- Personal information (name, email, phone)
- Professional history and education
- Skills and language proficiencies
- Original resume file and AI-parsed data
3. How We Use Your Information
We use your information for:
- Providing our HR evaluation services
- Processing and scoring assessments
- Ensuring test integrity through proctoring
- Generating candidate reports for employers
- Improving our AI evaluation algorithms
- Complying with legal obligations
- Communicating service updates
4. Legal Basis for Processing
| Data Type | Legal Basis |
|---|---|
| Account data | Contract performance |
| Assessment data | Contract performance |
| International transfers | SCCs + Explicit consent |
| Security logs | Legitimate interest |
5. Data Retention
| Data Category | Retention Period |
|---|---|
| Account/Profile data | Account duration + 1 year |
| CV/Resume data | 3 years |
| Test results | 3 years |
| Video recordings | 30 days maximum |
| Violation evidence | 90 days | | Session logs | 90 days | | Consent records | Permanent (legal requirement) |
6. International Data Transfers
Your data may be processed by our AI service providers located outside your country:
| Provider | Location | Purpose | Safeguards |
|---|---|---|---|
| OpenAI | USA | AI evaluation | SCCs, DPA |
| Anthropic | USA | AI analysis | SCCs, DPA |
| Google AI | USA | AI analysis | SCCs, DPA |
| ElevenLabs | USA/EU | Voice synthesis | DPA |
| Stripe | USA/Ireland | Payments | PCI-DSS, DPA |
We ensure appropriate safeguards through Standard Contractual Clauses (SCCs) and Data Processing Agreements (DPAs) with all sub-processors.
7. Data Sharing
We do not sell your personal data. We share information with:
- Employers: Assessment results and reports (the purpose of the service)
- AI Service Providers: For evaluation processing (under DPAs)
- Legal Authorities: When required by law
8. Your Rights Under GDPR
You have the right to:
- Access your personal data
- Rectify inaccurate data
- Erase your data (“right to be forgotten”)
- Restrict processing
- Data portability - receive your data in a structured format
- Object to processing
- Withdraw consent at any time
- Lodge a complaint with a supervisory authority
To exercise your rights, contact us at contact@talent-ray.com or use the Privacy Settings in your account.
9. Consent Management
You can manage your consents through:
- Privacy Settings page in your account
- Direct request to contact@talent-ray.com
Consent Types
- Privacy (Core): Required to use the platform
- International Transfer: Required for AI-powered features
- Analytics: Optional - no impact on core functionality
10. Data Security
We implement industry-standard security measures:
- Encryption at rest and in transit (TLS/SSL)
- bcrypt password hashing
- Role-based access control
- Audit logging
- Automatic data deletion workers
- Regular security assessments
11. Automated Decision-Making
Our platform uses AI for candidate evaluation. Important safeguards:
- AI provides recommendations, not final hiring decisions
- All final decisions are made by human recruiters
- Candidates can contest automated assessments
- Human oversight is always available
12. Cookies
We use cookies for:
- Essential: Platform functionality
- Analytics: With your consent, to improve our service
See our Cookie Policy for details.
13. Children’s Privacy
Our platform is designed for job candidates (typically adults). We do not knowingly collect data from individuals under 18 without appropriate authorization.
14. Changes to This Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date. For significant changes, we will notify you via email.
15. Contact Us
For privacy questions or to exercise your rights:
Talent-Ray
Email: contact@talent-ray.com
This Privacy Policy complies with GDPR (General Data Protection Regulation) requirements.
